PRIVACY POLICY

South Space Studios Ltd (trading as “Someday Studios”) understands that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy of everyone who visits this website [https://www.somedaystudios.co.uk/] and will only collect and use personal data in ways that are described here, and in a way that is consistent with our obligations and your rights under the law.

Please read this Privacy Policy carefully and ensure that you understand it. Your agreement to be bound by both this Privacy Policy is deemed to occur upon your first use of the Website. If you do not wish to be bound by this Privacy Policy you should stop using the website immediately.

1. DEFINITIONS AND INTERPRETATIONS

In this Policy the following terms shall be construed as having the following meanings:

“Cookie” means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and / or when you use certain features of Our Site.

“Cookie Law” means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003.

“Data” collectively all information that you submit to South Space Studios Ltd via the Website. This definition includes, where applicable, the definitions provided in the Data Protection Laws.

“Website” The website that you are currently using, [https://www.somedaystudios.co.uk/]  and any sub domains of this site, unless expressly excluded by their own terms and conditions.

2. INFORMATION ABOUT US

Our Site is owned and operated by South Space Studios Ltd. Registered in England under the company number 14367306.

Registered address: Kings House, 3rd Floor, Kymberley Road, Harrow, England, HA1 1PT.

3. POLICY SCOPE

This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that we have no control over how your data is collected, stored or used by other websites and we advise that you check the privacy policies of any such websites before providing any data to them.

4. WHAT IS PERSONAL DATA

Personal data is any data that we could use to identify an individual. It does not include personal data that is encoded or anonymised, or publicly available data that has not been combined with with non-public data.

5. WHAT ARE MY RIGHTS

Under the Data Protection Legislation, you have the following rights, which we will always work to uphold:

5.1 The right to be informed about our collection and use of your personal data. This Privacy Policy should tell you everything you need to know, but you can contact us at hello@somedaystudios.co.uk for further information. 

5.2 The right to access the personal data we hold about you. 

5.3 The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete.

5.4 The right to be forgotten, i.e.the right to ask us to delete or otherwise dispose of any of your personal data that we hold.

5.5 The right to restrict or prevent the processing of your personal data.

5.6 The right to object to us using your personal data for a particular purpose or purposes.

5.7 The right to withdraw consent as the legal basis for us using your personal data, you are free to withdraw that consent at any time.

5.8 The right to use data portability. This means that if you have provided personal data to us directly, we are using it with your consent or for the performance of a contract, and that data is processed using automated means, you can ask us for a copy of that personal data to re-use with another service or business in many cases.

5.9 Rights referring to automated decision-making and profiting.

It is important that your personal data is kept accurate and up-to-date. If any of the personal data we hold about you changes, please keep us informed as long as we hold that data.

Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizen’s Advice Bureau.

If you have any cause for complaint about our use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Bureau.

6. WHAT DATA DO WE COLLECT, AND HOW?

Information that you provide to us:

  • Identity information, such as your name, title, date of birth, gender;

  • Contact information, such as email address, address, telephone number;

  • Business information including business name, profession;

  • Payment information card details, bank account numbers;

  • Profile information such as preferences, interest, login details, purchase history.

Information we collect about you:

  • Technical information such as IP address, browser type and version, operating system, times dates, frequency with which you access the website and the way you use the content.

Information we receive from other sources:

  • Data we receive from third parties, primarily Google Analytics containing technical information, profile information, contact information.

7. HOW DO WE USE YOUR PERSONAL DATA?

Under the Data Protection Legislation we must always have a lawful basis for using personal data. These are the principal grounds that justify our use of your information:

The following table describes how we will use your personal data, and our lawful basis for doing so.

WHAT WE DO

WHAT DATA WE USE

OUR LAWFUL BASIS

Registering you on our site

First name, surname, email address, phone number

Legitimate interest (to administer users)

Providing and managing your access to our site

First name, surname, email address

Legitimate interest (to administer users)

Managing payments for our services

Billing name, billing address, partial bank account number, partial bank sort code, partial payment information

Contractual Obligation

Communicating with you

First name, surname, email address, phone number

Consent

Supplying you with information by email that you have opted in to (you may opt out at any time)

First name, surname, email address, phone number

Consent

With your permission and/or where permitted by law, we may also use your personal data for marketing purposes, which may include contacting you by email and/or telephone, and/or text message, and/or post with information, news, and offers on our services. You will not be sent any unlawful marketing or spam. We will always work to fully protect your rights and comply with our obligations under the Data Protection Legislation and the Privacy and Electronic Communications (EC Directive) Regulations 2003, and your express opt-in consent before sharing your personal data with third parties for marketing purposes and you will be able to opt-out at any time.

We will only use your personal data for the purpose(s) for which it was originally collected unless we reasonably believe that another purpose is compatible with that or those original purposes(s) and need to use your personal data for that purpose. If we do use your personal data in this way and you wish us to explain how the new purpose is compatible with the original please contact us using the details in Part 7.

IF we need to use your personal data for a purpose that is unrelated to, or incompatible with, the purpose(s) for which it was originally collected, we will inform you to explain the legal basis which allows us to do so.

In some circumstances, where permitted or required by law, we may process your personal data without your knowledge or consent. This will only be done within the bounds of Data Protection Legislation and your legal rights.

8. HOW LONG WILL YOU KEEP MY PERSONAL DATA?

We will only retain your Personal Data for as long as reasonably necessary to fulfil the purposes we collected it for. We need to retain identity, contact, business and profile information so as to keep a record of which profiles are linked to which user and the spaces they have previously occupied.

Unless a longer retention period is required, or permitted by law, we will only hold your data on our systems for the period of time necessary to fulfil the purposes outlined in this privacy policy, or until you request that the data be deleted.

Even if we delete your data, it may persist on backup or archival media for legal, tax or regulatory purposes.

9. HOW DO WE STORE OR TRANSFER YOUR PERSONAL DATA?

We will store some of your personal data in the UK. This means that it will be fully protected under the Data Protection Legislation.

We will store some of your data within the European Economic Area (the EEA). The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein. This means that your personal data will be fully protected under the EU GDPR and/or equivalent standards by law. Transfers of personal data to the EEA from the UK are permitted without additional safeguards.

We may store some or all of your personal data in countries outside of the UK. These are known as ‘third countries’. We will take additional steps in order to ensure that your personal data is treated just as safely and securely as it would be within the UK and under the Data Protection Legislation as follows:

We will only store or transfer personal data in or to countries that are deemed to provide an adequate level of protection for personal data. For further information about adequacy decision and adequacy regulation, please refer to the Information Commissioner’s Office.

10. DO WE SHARE YOUR PERSONAL DATA?

We will not share any of your personal data with any third parties for any purposes, subject to the following exceptions.

If we sell, transfer, or merge parts of our business or assets, your personal data may be transferred to a third party. Any new owner of our business may continue to use your personal data in the same way(s) that we have used it, as is specified in this Privacy Policy.

In some limited circumstances, we may be legally required to share certain personal data, which may include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.

If any of your personal data is shared with a third party, we will take steps to ensure that your personal data is handled safely, securely, and in accordance with your rights, our obligations and the third party’s obligations, as described above in Part 9.

11. HOW CAN YOU CONTROL YOUR PERSONAL DATA?

In addition to your rights under the Data Protection Legislation, when you submit personal data via our website, you may be given options to restrict our use of personal data. In particular, we aim to give you strong controls on our use of your data for direct marketing purposes (including the ability to opt-out of receiving emails from us which you may do by unsubscribing using the links provided in out emails and, at the point of providing you details, and by managing your account.

12. CAN YOU WITHHOLD INFORMATION?

You may access certain areas of our site without providing any personal data at all. However, to use all features and functions available on our site, you may be required to submit or allow for the collection of certain data.

You may restrict our use of Cookies. For more information, see our Cookie Policy below.

13. HOW CAN YOU ACCESS YOUR PERSONAL DATA?

If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”.

All subject access requests should be made in writing and sent to the email or postal addresses shown in Part 14. There is not normally a charge for a subject access request, however, if your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding.

We will respond to your access request within one month of receiving it. Normally we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive our request. You will be kept fully informed of our progress.

14. HOW CAN YOU CONTACT US?

To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the following details:

Email address: hello@somedaystudios.co.uk

15. CHANGES TO THIS PRIVACY POLICY

We may change this Privacy Policy from time to time. This may be necessary, for example if the law changes, or if we change our business in a way that affects personal data protection.

Any changes will be posted on our website and you will be deemed to have accepted the terms of the Privacy Policy on your first use of our site following the alteration. We recommend that you check this page regularly to keep up-to-date.

This Privacy Policy was last updated on 15th March 2023.

WEBSITE COOKIES POLICY

HOW DO WE USE COOKIES?

Our site may place and access certain first-party Cookies on your computer or device. First-party Cookies are those placed directly by use and are used only by us. We use Cookies to facilitate and improve your experience of our Site and to provide and improve our products and services. We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.

All Cookies used by and on our site are used in accordance with current Cookie law.

Before Cookies are placed on your computer or device, you will be shown a pop-up requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however, certain features of our site may not function fully or as intended.

FIRST PARTY PROVIDERS

Certain features of our site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below, but please be aware that our site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.